PRIVACY POLICY
How HWY 126 Feed Lot handles information collected through this website.
Effective Date: September 15, 2026
HWY 126 Feed Lot respects the privacy of website visitors, prospective renters, customers, vendors, photographers, and event participants. This Privacy Policy explains what information may be collected through the website, how it may be used, and how it may be shared.
1. Information You Provide
HWY 126 Feed Lot may collect information you voluntarily provide when you: submit a general event inquiry; submit a wedding inquiry; submit a vendor inquiry; submit a photography rental inquiry; schedule a venue tour; contact the venue; request information; or participate in an event-related registration process. Information may include: name; email address; phone number; business name; website or social-media information; event type; event date; wedding date; guest count; event preferences; ceremony and reception information; photography session information; vendor information; booth requirements; power needs; insurance availability; alcohol-related event information; catering or food-arrangement information; and notes and messages you submit.
2. Appointment Information
When scheduling a venue tour, we may collect information including: first name; last name; email; phone; appointment date and time; time zone; and notes you choose to provide. Venue tours are generally scheduled for approximately 45 minutes.
3. Information Collected Automatically
Certain technical information may be collected automatically when you use the website, including: IP address; browser type; device type; operating system; pages viewed; referring website; date and time of access; and website interaction information. This information may be collected through server logs, cookies, analytics services, or similar technologies.
4. How We Use Information
HWY 126 Feed Lot may use collected information to: respond to inquiries; determine venue availability; manage prospective events; schedule venue tours; manage wedding inquiries; manage vendor inquiries; manage photography rental inquiries; create and maintain customer records; create and manage event opportunities; assign staff follow-up; communicate about bookings; manage booked events; provide payment or invoicing information; maintain business records; improve website functionality; understand website usage; protect website and business security; and comply with applicable legal obligations.
5. Customer Relationship Management
Information submitted through the website may be entered into HWY 126 Feed Lot's customer relationship management system. The system may be used to: create or update contact records; store inquiry information; store custom event information; track opportunities; manage event pipelines; assign staff follow-up; store communication history; manage venue-tour appointments; and track event status.
6. Event and Inquiry Information
Different inquiry types may require different information. For example: general event inquiries may collect event type, requested date, guest count, alcohol information, catering arrangements, insurance information, and event details. Wedding inquiries may collect partner names, wedding date, guest count, ceremony/reception preferences, rehearsal information, food arrangements, and alcohol information. Vendor inquiries may collect business name, product type, booth requirements, power requirements, insurance availability, and website/social information. Photography inquiries may collect business name, shoot type, requested date and time, number of participants, and requested venue areas.
7. Payments and Accounting
HWY 126 Feed Lot may use third-party accounting, invoicing, or payment services. Payment information submitted directly to a third-party provider is governed by that provider's own privacy and security practices. HWY 126 Feed Lot does not necessarily receive or store complete payment-card information processed through third-party payment systems.
8. How Information May Be Shared
Information may be shared with service providers used to operate the website and business, including providers of: website hosting; CRM services; appointment scheduling; email delivery; payment processing; accounting; analytics; communications; and event-management services. Information may also be disclosed when reasonably necessary to: comply with law; respond to a lawful request; protect the rights or property of HWY 126 Feed Lot; protect customers, guests, employees, or others; prevent fraud or misuse; and enforce agreements. HWY 126 Feed Lot does not sell personal information to unrelated advertisers.
9. Email Communications
If you submit an inquiry, schedule a venue tour, or book an event, HWY 126 Feed Lot may send email related to that request. Communications may include: inquiry confirmations; appointment information; venue availability; booking information; event planning information; payment reminders; event updates; and follow-up communications. Optional marketing communications may be stopped upon request. Operational communications relating to an active inquiry, appointment, rental, or agreement may still be sent where appropriate.
10. Text Messaging
Providing a phone number through the website does not automatically constitute consent to receive promotional SMS messages. Text messaging will only be used when appropriate consent and applicable messaging requirements have been satisfied. If SMS functionality is offered, appropriate consent and opt-out information will be provided as required.
11. Cookies and Analytics
The website may use cookies or similar technologies to: maintain website functionality; measure website usage; analyze site traffic; improve user experience; diagnose technical problems; and support security. Most browsers allow users to block or delete cookies. Some website functions may not operate properly if cookies are disabled.
12. Upcoming Events and Third Parties
Some public events may involve: vendors; performers; organizers; ticketing platforms; registration providers; and other third parties. If you provide information directly to a third party, their own privacy practices apply. HWY 126 Feed Lot is not responsible for information independently collected by third parties.
13. External Links
The website may link to: social-media services; maps; payment processors; event platforms; vendor websites; ticketing services; and other external resources. HWY 126 Feed Lot is not responsible for the privacy or security practices of external websites.
14. Data Retention
Information may be retained for as long as reasonably necessary to: respond to inquiries; manage bookings; manage events; maintain customer records; maintain accounting records; resolve disputes; meet contractual obligations; protect legitimate business interests; and satisfy applicable legal requirements. Retention periods may vary depending on the type of information.
15. Data Security
HWY 126 Feed Lot uses reasonable administrative, technical, and operational measures intended to protect information. No internet-based service can guarantee absolute security. Users should not submit unnecessary sensitive information through ordinary website forms.
16. Sensitive Information
Do not submit unnecessary sensitive information through website forms, including: Social Security numbers; passwords; bank credentials; government identification numbers; medical information; and other highly sensitive personal information — unless specifically requested through an appropriate secure process.
17. Children's Privacy
The website is intended primarily for adults arranging events, venue rentals, vendor participation, photography sessions, or venue tours. HWY 126 Feed Lot does not knowingly request personal information directly from children through its general website forms.
18. Privacy Requests and Choices
You may contact HWY 126 Feed Lot regarding personal information you previously provided. Depending on the circumstances and applicable law, requests may include: correcting inaccurate information; updating contact information; stopping optional marketing communications; and requesting deletion of certain information where appropriate. Certain information may need to be retained for legal, accounting, contractual, security, or legitimate business purposes.
19. Changes to This Privacy Policy
HWY 126 Feed Lot may update this Privacy Policy from time to time. The current version will be posted on the website with its effective date.
20. Contact
Questions regarding this Privacy Policy or privacy-related requests may be submitted through the Contact page on the HWY 126 Feed Lot website.